Portugal: Project Assistant

Organization: International Organization for Migration
Country: Portugal
Closing date: 31 Mar 2017

VN PT 2017/02

Open to Internal and External Candidates

Position Title: Project Assistant

Duty Station: Lisbon, Portugal

Classification: General Service Staff, Grade G5 – part time (50%)**

Type of Appointment: Fixed Term, one year with possibility of extension

Estimated Start Date: 15 April 2017

Closing Date: 31 March 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.


Under the direct supervision of the Head of Office, and in coordination with the International Migrant Law Unit (IML) at Headquarters, the successful candidate will assist in implementing a variety of tasks related to the Project “Upholding human rights standards at the UHSA Reception Centre for irregular migrants in Porto”, Portugal.

Core Functions / Responsibilities:

a) Revise and adjust assessment questionnaires and apply them through interviews to map the capacity-building needs of staff working at the administrative detention centre;

b) Prepare the migration and health training for border guards and delivery of the training. Revise and adjust the content of existing material to the specific context of the project;

c) In coordination with the International Migration Law Unit (IML), organize information sessions for practitioners, judges, border guards, and immigration police on alternatives to detention. Draft the proposed agenda, identify and contact national speakers, identify participants, and take care of the logistics;

d) Prepare and update relevant information material for migrants on legal procedures and mechanisms on regular migration as well as on the risks of migrating irregularly;

e) Support in the organization of group sessions with migrants lodged at UHSA;

f) Conduct a small-scale assessment of the administrative detention model in Portugal;

g) Perform any other duties as may be assigned.

Required Competencies:

· Accountability: Accepts and gives constructive criticism, Follows all relevant procedures, processes, and policies, Meets deadline, cost, and quality requirements for outputs, Monitors own work to correct errors, Takes responsibility for meeting commitments and for any shortcomings.

· Client Orientation: Identifies the immediate and peripheral clients of own work, Establishes and maintains effective working relationships with clients, Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries, Keeps clients informed of developments and setbacks.

· Continuous learning: Contributes to colleagues' learning, Demonstrates interest in improving relevant skills, Demonstrates interest in acquiring skills relevant to other functional areas, Keeps abreast of developments in own professional area.

· Communication: Actively shares relevant information, Clearly communicates, and listens to feedback on, changing priorities and procedures, Writes clearly and effectively, adjusting wording to the intended audience, Listens effectively and communicates clearly, adapting delivery to the audience.

· Creativity and Initiative: Actively seeks new ways of improving programmes or services, Expands responsibilities while maintaining existing ones, Persuades others to consider new ideas, Proactively develops new ways to resolve problems.

· Leadership and Negotiation: Convince others to share resources, Actively identifies opportunities for and promotes organizational change, Presents goals as shared interests, Articulates vision to motivate colleagues and follows through with commitments.

· Performance Management: Provides constructive feedback to colleagues, Identifies ways for their staff to develop their abilities and careers, Provides fair, accurate, timely and constructive staff evaluations, Uses staff evaluations appropriately in recruitment and other relevant HR procedures, Holds directly reporting managers accountable for providing fair, accurate, timely and constructive staff evaluations.

· Planning and Organizing: Sets clear and achievable goals consistent with agreed priorities for self and others, Identifies priority activities and assignments for self and others, Organizes and documents work to allow for planned and unplanned handovers, Identifies risks and makes contingency plans, Adjusts priorities and plans to achieve goals, Allocates appropriate times and resources for own work and that of team members.

· Professionalism: Masters subject matter related to responsibilities, Identifies issues, opportunities, and risks central to responsibilities, Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation, Persistent, calm, and polite in the face of challenges and stress, Treats all colleagues with respect and dignity, Works effectively with people from different cultures by adapting to relevant cultural contexts, Knowledgeable about and promotes IOM core mandate and migration solutions.

· Teamwork: Actively contributes to an effective, collegial, and agreeable team environment, Contributes to, and follows team objectives, Gives credit where credit is due, Seeks input and feedback from others, Delegates tasks and responsibilities as appropriate, Actively supports and implements final group decisions, Takes joint responsibility for team’s work.

· Technological Awareness: Learns about developments in available technology, Proactively identifies and advocates for cost-efficient technology solutions, Understands applicability and limitation of technology and seeks to apply it to appropriate work.

  • Resource Mobilization: Establishes realistic resource requirements to meet IOM needs.

Required Qualifications and Experience:

  • A secondary school diploma from an accredited educational institution with minimum 5 years of relevant work experience; or Bachelors degree or equivalent or higher, with minimum 3 years of relevant work experience:

  • Master degree in Political Sciences or Law would be a distinctive advantage,

  • Minimum three years of relevant working experience in international settings in the field of human rights standards and migration;

  • Knowledge of European institutions and policy in the field of migration and administrative detention of migrants;

  • Experience in working with international organizations, governmental and diplomatic authorities is an asset;

  • Ability to manage logistic and administrative aspects of projects.

Languages: Fluency in Portuguese and English are required.


Internals of the Organization and NMS candidates, as well as external female candidates will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

This post is subject to local recruitment. Only candidates with legal residency and work permit in Portugal will be eligible for consideration.

How to apply:

Interested candidates are invited to submit their applications – Personal History Form and motivation letter in English by 31 March 2017 to iomlisbon@iom.int quoting the above vacancy notice number.

Only shortlisted candidates will be contacted.

Posting period:

From: 17 March 2017 to 31 March 2017.

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