Paraguay: Finance & Administration Manager, PMI AIRS Project, Paraguay

Organization: Abt Associates
Country: Paraguay
Closing date: 10 Apr 2017


Abt Associates seeks a qualified Administration Manager 10 / Finance and Administration Manager to support the International Health Division with the PMI AIRS Project in Paraguay.

The USAID-funded President’s Malaria Initiative (PMI) Africa Indoor Residual Spraying (AIRS) Project supports USAID Missions and Bureaus to plan, implement, and monitor and evaluate vector control activities to prevent mosquito-borne diseases (including malaria and Zika) in African, Latin American, and Caribbean countries where USAID supports vector control efforts. The overall goal of the project is to reduce the burden of vector-borne diseases by enhancing USAID’s ability to implement mosquito control programs on the ground by providing technical expertise, building local governments’ capacity, creating innovative implementation models, conducting cost-effective commodity procurement and logistics systems, and engaging local communities in affected countries.

Under the supervision of the Chief of Party, the Administration Manager 10 / Finance & Administration Manager oversees and directs all aspects of financial management and administrative support for the PMI AIRS Project.

Key Roles and Responsibilities

  • Develops, manages, and monitors project budgets and annual workplans.
  • Prepares accurate financial reports, and monthly cash fund requests in close coordination with senior project staff.
  • Prepares annual site office revenue projections and updates budget tracker forecast on a monthly basis.
  • Ensures that project operations are in compliance with all USAID and Abt policies and procedures.
  • Supports the startup, general operations, and closedown of the PMI AIRS.
  • Manages the financial operations and financial reporting of the country program, providing guidance, training and technical assistance to financial and non-financial management personnel.
  • Supervises and coaches the project Accountant, Procurement & Logistics Manager, IT Specialist, Office Manager and other administrative support staff.
  • Conducts a financial brown bag on a quarterly basis to build the financial capacity of technical and operations personnel on different financial topics, including compliance, travel, budgeting, forecasting and procurement.
  • Creates and maintains financial reporting and tracking systems that provide basic data measurements on financial performance of project activities and develops/recommends cost cutting and compliant strategies to implement the project with less resources.
  • Provides ongoing financial administration to the project, including the processing of approvals for procurements, consultant agreements, and vendor invoices.
  • Manages the timely submission of the monthly financial submission (ROV) to the headquarters office.
  • Serves as the project’s contact with the client on finance and administrative issues, participating in discussions on contract issues and actions, and following up on client requests and concerns.
  • Supports the development, execution, and management of subcontractor and consultant agreements.
  • Develops and implements a payment system for seasonal vector control technicians and community mobilizers.
  • Develops and implements systems to streamline financial practices and procedures.
  • Updates the project FCA at Headquarters on all contractual, financial and legal issues affecting the project.
  • Performs random audits of inventory to make sure inventory reports prepared by the operations team are always accurate and up to date.
  • Oversees human resources activities affecting the project, including but not limited to the hiring, termination, benefit tracking and legal disputes involving current and former site office personnel.

Preferred Skills / Prerequisites

  • Bachelors Degree (minimum), or a Masters Degree (preferred), in Business , Administration, or other relevant field.
  • At least six (6) years of professional experience managing financial and contractual aspects of large international development projects, preferably USAID-funded projects.
  • Significant experience managing and supervising financial and procurement management personnel.
  • Familiarity with US Government Cost Accounting Standards, and a good knowledge of Federal and USAID Acquisition Regulations (FARs and AIDARs).
  • Strong analytical and computer skills, with an emphasis on budget and financial analysis.
  • Experience in logistics, procurement, and supply chain management highly desirable.
  • Strong written and verbal communication skills in English are highly desirable.

Minimum Qualifications
6+ years of experience and bachelor degree OR the equivalent combination of education and experience.

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

How to apply:…=

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