Organization: UN Children's Fund
Closing date: 01 Feb 2017
THIS POSITION IS OPEN TO NATIONALS AND FOREIGN RESIDENTS IN PARAGUAY. FOREIGNERS MUST HOLD A LEGAL WORK PERMIT AT THE TIME OF APPLICATION.
PURPOSE OF THE JOB
This position reports to the Representative with responsibility for the management and coordination of work for a broad segment of the Organization (i.e. major program, sector, or office). The role of this post is to provide administrative and secretarial support services to the Representative and Programme Specialist.
The Executive Assistant is responsible to ensure the smooth running of the Office. This involves management of information and coordination of matters within a substantive team. The post is a key interface with a broad range of contacts including high-ranking officials, both within and outside the Organization. The post prioritizes tasks and organizes work independently based on general direction from the Representative and Programme Specialist.
KEY END-RESULTS Organizational Context
Administrative, executive assistance and secretarial support services provided to the Representative and Programme Specialist to facilitate smooth running of the Office and effective processing of information and data.
Professional image projected through in-person and telephone interaction. Discretion exercised with confidential information and complex sensitive subject matter.
Knowledgeable delivery of quality services contributing to achievement of work objectives.
Well managed and effective office operations, systems and procedures facilitates team work and the work of the office.
QUALIFICATION and COMPETENCIES
Completion of SecondaryEducation, High School Diploma is a requirement.
Business courses or other relevant disciplines will be considered an asset.
Five (5) years of progressively responsible secretarial,administrative or office support work experience, including, organizing and supervising the whole range of office support and administrative activities is required.
Experience in drafting quality documents in Spanish and English is required.
Ability to work with minimum of supervision. Ability to organize own and others work, set priorities and meet deadlines. Ability to organize meetings and events. Ability to handle work quickly and accurately under time constraints.
Ability to extract and format data and to solve operational problems will be considered an asset.
Experience in dealing with protocol matters and high-level executive support as well as programmatic experience is an asset.
Experience in accounting, financial or budget work, including on the job training in accounting and financial procedures and systems will be considered an asset.
Knowledge and skills in using corporate financial systems as well as standard office computer applications will be considered and asset.
Computer literacy and the ability to effectively use standard office software tools and other office technology to create documentation, exchange and archive e-mail, and maintain electronic filing systems.
Fluency in Spanish and English is required. Knowledge of Guaraní will be considered and asset.
(For details on competencies please refer to theUNICEF Professional Competency Profiles.)
i) Core Values (Required) •Commitment •Diversity and Inclusion•Integrity
ii) Core Competencies (Required) •Communication [ I ] •Working with People [ II ] •Drive for Results [ I ]
Functional Competencies (Required)•Learning and Researching[ I]•Planning and Organizing[ I]•Following Instructions and Procedures[ I]•Analyzing[ I]
How to apply:
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=501699