Panama: Resources Management Officer

Organization: International Organization for Migration
Country: Panama
Closing date: 18 Jan 2017

Position Title : Resources Management Officer

Duty Station : Panama City, Panama

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 18 January 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Mauritania, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, United Republic of Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa


Under the direct supervision of the Head, Panama (Global) Administrative Centre (PAC) and Chief of Mission (COM) in Panama, and in close collaboration with the Heads of relevant Units in PAC, the successful candidate will be responsible and accountable for managing PAC administrative services namely human resources, accounting, treasury, procurement and logistics grouped under the organizational section of Resources Management Unit.

Core Functions / Responsibilities:

  1. Liaise with Headquarters (HQs), Regional Offices (RO), Manila (Global) Administrative Center and IOM field offices to ensure Panama (Global) Administrative Centre (PAC) provides timely and quality services.

  2. Support Panama (Global) Administrative Centre (PAC) in matters related to administrative issues. Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation, and control systems and improve efficiency and effectiveness. Train the project support staff on IOM´s administrative, financial and human resources policies and procedures.

  3. Assist the Head of PAC / CoM in managing local human resources and make recommendations on recruitment, retention, promotion and separation of local staff; help establish and coordinate human resources policies and practices for Panama (Global) Administrative Centre (PAC); responsible for local staff payroll; participate in selection processes as required.

  4. Oversee Panama (Global) Administrative Centre (PAC)office premises, equipment, vehicles and supplies. Maintain appropriate internal controls to safeguard the Organization's assets, control cash and fraud prevention.

  5. Provide support, guidance and training in the Country Offices that may require with respect to IOM's policies and procedures relating to administrative, financial, Human Resources (HR), Information Technology (IT) and procurement matters.

  6. Be responsible for the preparation of the Panama (Global) Administrative Centre (PAC)

budgets and ensure they are monitored and implemented within available resources.

  1. Take part in the monitoring and overseeing the financial activities by analyzing income and expenditure of projects to ensure accountability and sound financial management. Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM's projectization criteria.

  2. Liaise with other internal functional units of the Mission, and support the supervisor in liaising with banks, vendors, donors and government counterparts and other stakeholders as required in the performance of the accounting function.

  3. Maintain financial reporting system for Donor Agencies so that program grant commitments and expenditures are tracked according to IOM standards by accurate financial tracking and record keeping.

  4. Update regularly Business Continuity Plan (BCP).

  5. Coordinate and prepare regular Panama (Global) Administrative Centre (PAC) reports to

Regional Office (RO) and Headquarters (HQs).

  1. Liaise with Government of Panama, United Nation (UN) Agencies, inter-governmental and other entities to ensure smooth implementation of Panama (Global) Administrative Centre (PAC) operations at all levels, including issues pertaining to procurement, privileges and immunities. Represent the Organization at the relevant meetings. Serve as Panama (Global) Administrative Centre (PAC) focal point with United Nation (UN) coordination groups related to resources and administrative matters.

  2. Perform other duties as may be assigned.

Required Qualifications and Experience:


• Master’s degree in Business Administration, Finance, Management, Public Administration or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.


• Experience in financial management, accounting and budgeting;

• Experience with internal control assessment, internal audit and/or external audit;

• Extensive knowledge of IOM internal procurement, assets management, administrative and financial rules, as well as IOM's PRISM elements; good knowledge of HR;

• Good knowledge of IOM’s regulations, policies and procedures preferred;

• Good knowledge of IOM accounting systems – PRISM Finance, Human Resources and

Material Management modules;

• Knowledge of the region is an advantage.


Fluency in English and Spanish is required.

Desirable Competencies:


• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism – displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness – displays awareness of relevant technological solutions;

• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.


Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. oo

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 18 January 2017 at the latest, referring to this advertisement.

For further information, please refer to:

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 05.01.2017 to 18.01.2017

Requisition: VN 2017/04 (P) – Resource Management Officer (P3) – Panama City, Panama (54923515) Released

Posting: Posting NC54931330 (54931330) Released

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